Updates to the Digital Edition of the AASHTO Transportation Asset Management Guide

BACKGROUND   Transportation asset management (TAM) is an area of great importance to state departments of transportation (DOTs) throughout the United States. As defined in Moving Ahead for Progress in the 21st Century (MAP-21), TAM is a “strategic and systematic process of operating, maintaining, and improving physical assets… that will achieve and sustain a desired state of good repair over the life cycle of the assets at minimum practicable cost.” Because of the federal requirements in MAP-21 and subsequent legislation, the interest in TAM has intensified as state DOTs must meet the federal requirements and implement TAM within their agencies as a good business practice.   Numerous NCHRP research reports provide guidance and tools to state DOTs to aid them in implementing TAM in their agencies. Some NCHRP research has been published by AASHTO, including the AASHTO Transportation Asset Management Guide: A Focus on Implementation, 2nd Edition (the Guide). The Guide is available through the AASHTO Bookstore at https://store.transportation.org/Item/CollectionDetail?ID=217) and a digital version available on the AASHTO TAM Portal at https://www.tam-portal.com. Practitioners have suggested that the Guide would be more helpful and more easily implemented if it contained more up-to-date information gained through new research with content updates to the digital guide only, such as new/updated case studies, user checklists, how-to guides, etc.   OBJECTIVE   The objective of this research is to develop new and updated digital content for the online version of the AASHTO Transportation Asset Management Guide: A Focus on Implementation, 2nd Edition (found at https://www.tamguide.com). Updates and new content shall: - Reflect relevant, new research results; - Reflect lessons learned from asset management practices used by other transportation modes; - Describe asset management tools used by state DOTs; - Identify gaps in practice that additional tools may address; - Address pressing issues facing asset management practitioners and decision-makers, including but not limited to equity, climate change, risk and resiliency, making multi-objective decisions, implementation challenges, coordination with regional and local agencies, and emerging technologies; - Add additional practice examples, e.g., how-to guides, checklists, work-flows, standard operating procedure examples, templates, or videos; and - Provide enhancements to the Transportation Asset Management Gap Analysis Tool (found at https://www.tpm-portal.com/tool/tam-gap-analysis-tool-nchrp-08-90/) as well as new or other enhanced asset management tools. Note: New content shall conform to the existing structure of the online guide (see Section 1.2.3 found at https://www.tamguide.com/subsection/1-2-3-ways-to-use-this-guide/).   Accomplishment of the project objective(s) will require at least the following tasks.   TASKS   Task descriptions are intended to provide a framework for conducting the research. The NCHRP is seeking the insights of proposers on how best to achieve the research objective. Proposers are expected to describe research plans that can realistically be accomplished within the constraints of available funds and contract time. Proposals must present the proposers' current thinking in sufficient detail to demonstrate their understanding of the issues and the soundness of their approach to meeting the research objective.   The research will be conducted in two phases. The work proposed must be divided into tasks and proposers must describe the work proposed in each task in detail for both phases. The Phase I research plan should address research objectives 1-4 and should represent no more than one third of the project schedule. It may include but not be limited to the following activities: - A literature search; - A workshop convening asset management practitioners and decision-makers to provide input and feedback; and - A survey of relevant public agencies and private sector organizations. Proposers are encouraged to suggest additional deliverables to support the first phase. The first phase will conclude with the delivery of an Interim Report that will summarize the findings of Phase I and present a detailed work plan for Phase II. NCHRP approval is required before work on Phase II commences.   Phase II should address research objectives 5-7. Vehicles to deliver this content may include, for example, practice examples, how-to guides, checklists, work-flows, standard operating procedure examples, templates, or videos to assist transportation agencies in achieving successful asset management practices.   All digital content must be delivered in a format specified by AASHTO. Where appropriate, NCHRP may provide approved deliverables to AASHTO for posting during the course of the research. Final deliverables will include a report that summarizes the research approach and findings in-brief, a PowerPoint presentation that summarizes the research, and an implementation plan to disseminate the results of the research.    Note: Following receipt of the draft final deliverables, the remaining 3 months shall be for NCHRP review and comment and for research agency preparation of the final deliverables.   SPECIAL NOTES   A. Workshop(s), if proposed to be in-person, should be assumed to take place at a TRB facility (Keck Center in Washington, DC or the Beckman Center in Irvine, CA), or in conjunction with an existing asset management conference/event (to be identified and coordinated by the contractor). The workshop format and number of participants should be suggested by the proposer and approved by NCHRP. If a workshop is held in conjunction with another asset management conference/event, registration fees for that event shall not be paid for by NCHRP or through this project budget.   B. The AASHTO TAM Portal is maintained by a vendor under contract with AASHTO and the contractor shall prepare and format for publication with AASHTO’s vendor in a manner suitable for web publishing. In order to facilitate timely publication, ensure interoperability with existing resources, and deliver a consistent user experience, the content should be developed using the AASHTO TAM Guide's existing technical infrastructure; this should at least include: - Content management system. WordPress content management system (CMS) - Development framework. HTML, CSS, Javascript, and PHP programming - Presentation styles. The research team should apply the visual styles defined by the TAM Guide' existing CSS style sheets, modifying these only as needed to accommodate additional content. C. The Information and Instructions for Preparing Proposals for the Transportation Research Board’s Cooperative Research Programs were modified in November 2020 to include maximum file size and page limits for all CRP proposals. Proposals must be submitted as a single PDF file with a maximum file size of 10 MB. The PDF must be formatted for standard 8 ½” X 11” paper, and the entire proposal must not exceed 60 pages (according to the page count displayed in the PDF). Proposals that do not meet these requirements will be rejected. For other requirements, refer to chapter V of the instructions.   D. Proposals should include a task-by-task breakdown of labor hours for each staff member as shown in Figure 4 in the brochure, "Information and Instructions for Preparing Proposals" (https://onlinepubs.trb.org/onlinepubs/crp/docs/ProposalPrep.pdf). Proposals also should include a breakdown of all costs (e.g., wages, indirect costs, travel, materials, and total) for each task using Figures 5 and 6 in the brochure. Please note that TRB Cooperative Research Program subawards (selected proposers are considered subawards to the National Academy of Sciences, the parent organization of TRB) must comply with 2 CFR 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. These requirements include a provision that proposers without a "federally" Negotiated Indirect Costs Rate Agreement (NICRA) shall be subject to a maximum allowable indirect rate of 10% of Modified Total Direct Costs. Modified Total Direct Costs include all salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each lower-tier subaward and subcontract. Modified Total Direct Costs exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each lower-tier subaward and subcontract in excess of $25,000. NCHRP wishes to award this contract for a fixed price of $450,000; this amount will not be subject to any adjustment by reason of the contractor's cost experience in the performance of the contract.   E. The NCHRP is a practical, applied research program that produces implementable products addressing problems faced by transportation practitioners and managers. The benefits of NCHRP research are realized only when the results are implemented in state DOTs and other agencies. Implementation of the research product must be considered throughout the process, from problem statement development to research contract and beyond completion of the research. Item 4(c), "Anticipated Research Results," must include the following: (a) the "product" expected from the research, (b) the audience or "market" for this product, (c) a realistic assessment of impediments to successful implementation, and (d) the institutions and individuals who might take leadership in deploying the research product. The project panel will develop and maintain an implementation plan throughout the life of the project. The research team will be expected to provide input to an implementation team consisting of panel members, AASHTO committee members, the NCHRP Implementation Coordinator, and others in order to meet the goals of NCHRP Active Implementation: Moving Research into Practice, available at https://onlinepubs.trb.org/onlinepubs/nchrp/docs/NCHRP_ActiveImplementation.pdf.   F. Proposals are evaluated by the NCHRP staff and project panels consisting of individuals collectively very knowledgeable in the problem area. Selection of an agency is made by the project panel considering the following factors: (1) the proposer's demonstrated understanding of the problem; (2) the merit of the proposed research approach and experiment design; (3) the experience, qualifications, and objectivity of the research team in the same or closely related problem area; (4) the plan for ensuring application of results; (5) how the proposer approaches inclusion and diversity in the composition of their team and research approach, including participation by certified Disadvantaged Business Enterprises; and, if relevant, (6) the adequacy of the facilities.   Note: The proposer's approach to inclusion and diversity as well as participation by Disadvantaged Business Enterprises should be incorporated in Item 11 of the proposal.   G. Copyrights - All data, written materials, computer software, graphic and photographic images, and other information prepared under the contract and the copyrights therein shall be owned by the National Academies of Sciences, Engineering, and Medicine. The contractor and subcontractors will be able to publish this material for non-commercial purposes, for internal use, or to further academic research or studies with permission from TRB Cooperative Research Programs. The contractor and subcontractors will not be allowed to sell the project material without prior approval by the National Academies of Sciences, Engineering, and Medicine. By signing a contract with the National Academy of Sciences, contractors accept legal responsibility for any copyright infringement that may exist in work done for TRB. Contractors are therefore responsible for obtaining all necessary permissions for use of copyrighted material in TRB's Cooperative Research Programs publications. For guidance on TRB's policies on using copyrighted material please consult Section 5.4, "Use of Copyrighted Material," in the Procedural Manual for Contractors.

Language

  • English

Project

  • Funding: $450,000
  • Contract Numbers:

    Project 08-137

  • Sponsor Organizations:

    National Cooperative Highway Research Program

    Transportation Research Board
    500 Fifth Street, NW
    Washington, DC  United States  20001

    American Association of State Highway and Transportation Officials (AASHTO)

    444 North Capitol Street, NW
    Washington, DC  United States  20001

    Federal Highway Administration

    1200 New Jersey Avenue, SE
    Washington, DC  United States  20590
  • Project Managers:

    Wadsworth, Trey

  • Start Date: 0
  • Expected Completion Date: 0
  • Actual Completion Date: 0

Subject/Index Terms

Filing Info

  • Accession Number: 01739649
  • Record Type: Research project
  • Source Agency: Transportation Research Board
  • Contract Numbers: Project 08-137
  • Files: TRB, RIP
  • Created Date: May 18 2020 3:05PM