Project Management in Transportation Engineering - National Best Practices

Utah Department of Transportation's (UDOT’s) project managers use a legacy system called electronic Program Management (ePM) to manage consultant contracts and invoices. They have identified inefficiencies in system processing, which they hope to address when modifying or replacing ePM. To help prepare for potential system improvements, UDOT has requested Centralized Traffic Control's (CTC’s) assistance in gathering information from other state departments of transportation (DOTs), and other governmental agencies conducting engineering-­‐related activities, about the automated systems and processes used to manage consultant contracts and invoicing. UDOT is also interested in effective practices used by state DOTs in other areas of project management, such as project delivery, to enhance the effectiveness of UDOT’s 26 project managers. For UDOT, project delivery includes the activities associated with project scoping, environmental review, planning, design and estimating that occur prior to advertising a transportation project for construction. UDOT’s project managers also manage the scope, schedule and budget during the construction phase of a project in cooperation with the resident engineer. Based on our review of the problem statement for this research effort (16.04.01, Project Management in Transportation Engineering: National Best Practices) and consultation with UDOT staff, the following presents CTC’s understanding of the scope of work associated with this proposed research project and our estimated timeline and budget to complete it. UDOT is interested in identifying the systems, processes and best practices used by project managers in these topic areas: (1) Stock or customized off-­‐the-­‐shelf and custom-­‐designed electronic information management systems used to automate the processing of consultant contracts and invoices, the procedures for use of these systems, and lessons learned from implementation and use. This is the primary area of interest for this project; (2) Systems and practices to track, measure and report on the project delivery process; (3) Roles and responsibilities of the project manager and resident engineer during the construction phase of a project, and how the two roles may intersect; (4) Level of consultant involvement in preconstruction engineering. UDOT’s consultants can be contracted to: - Serve as a UDOT project manager (acting as a UDOT employee). - Complete a portion of the project delivery process in conjunction with UDOT staff, under the oversight of a UDOT project manager or a project manager retained by UDOT. - Complete all elements of the project delivery process under the oversight of a UDOT project manager or a project manager retained by UDOT; (5) Project managers’ roles and practices in managing local government projects (retaining project oversight in-­‐house or allowing a local agency to oversee its own project, in total or in part); and (6) Certification or training required for project managers (consultants and in-­‐house staff) and an assessment of the effectiveness of these practices. All six topic areas will inform development of an online survey that will be distributed to state DOT contacts in all 50 states. A second survey will gather additional information about Topic Area 1 (electronic systems used to manage consultant contracts and invoices). The second survey, an excerpt of the state DOT survey, will be distributed to other governmental agencies conducting engineering-­‐related activities. Results of a literature search that examines all topic areas will supplement the survey results presented in this project’s final report.

    Language

    • English

    Project

    • Status: Active
    • Funding: $16656
    • Sponsor Organizations:

      Utah Department of Transportation

      4501 South 2700 West
      Project Development
      Salt Lake City, UT  United States  84114-8380
    • Managing Organizations:

      Utah Department of Transportation

      4501 South 2700 West
      Project Development
      Salt Lake City, UT  United States  84114-8380
    • Project Managers:

      Hales, Thomas

    • Performing Organizations:

      CTC & Associates, LLC

      ,    
    • Principal Investigators:

      Casey, Patrick

    • Start Date: 20160802
    • Expected Completion Date: 20170131
    • Actual Completion Date: 0

    Subject/Index Terms

    Filing Info

    • Accession Number: 01607620
    • Record Type: Research project
    • Source Agency: Utah Department of Transportation
    • Files: RiP, STATEDOT
    • Created Date: Aug 12 2016 3:46PM