A Guidebook for Emergency Contracting Procedures for Administration of a Regional Emergency

Many state highway agencies (SHAs) have established procedures related to how to address an emergency project. Recent events in Colorado, involving multiple emergency projects across several geographic areas have identified the need for SHA's to have a plan for prioritizing and managing several concurrent emergency projects across multiple routes. The National Cooperative Highway Research Program (NCHRP) Legal Research Digest 49 provided a good legal analysis for emergency contracting utilizing federal funds. However, many SHAs emergency contracting procedures are centered on a single emergency. When multiple infrastructure assets are compromised, SHAs do not have a consistent best-practice guideline related to how to bring an overall system back online. The domestic scan on Best Practices in Accelerated Construction Techniques, NCHRP Project 20-68A (07-02), developed case studies on seven emergency projects. It summarized operational techniques and made recommendations at the project level. However, it did not provide recommendations for a programmatic approach to facilitate the emergency contracting process. NCHRP Synthesis 438: Expedited Procurement Procedures for Emergency Construction Services identified this issue as a gap in the body of knowledge and recommended that research be undertaken to provide the necessary guidance to SHAs. The synthesis also identified the need to coordinate SHA plans with the plans in place with other state, federal, and local agencies in advance of a series of emergencies. Lastly it recommended that the research investigate alternative contracting methods like indefinite delivery/indefinite quantity (IDIQ) contracts as potential sources for on-call emergency design and construction services as is done in New York and Florida. There is an emerging need for a guidebook that focuses on both the current available emergency procedures and also on how a SHA should react to and recover from a regional emergency.


  • English


  • Status: Proposed
  • Contract Numbers:

    Project 08-107

  • Sponsor Organizations:

    Federal Highway Administration

    1200 New Jersey Avenue, SE
    Washington, DC  United States  20590

    American Association of State Highway & Transportation Officials

    444 North Capitol Street, NW, Suite 225
    Washington, DC  United States  20001

    National Cooperative Highway Research Program

    Transportation Research Board
    500 Fifth Street, NW
    Washington, DC  United States  20001
  • Project Managers:

    Parker, Stephan

  • Start Date: 20150805
  • Expected Completion Date: 0
  • Actual Completion Date: 0
  • Source Data: RiP Project 40199

Subject/Index Terms

Filing Info

  • Accession Number: 01572351
  • Record Type: Research project
  • Source Agency: Transportation Research Board
  • Contract Numbers: Project 08-107
  • Files: TRB, RiP
  • Created Date: Aug 6 2015 1:00AM