Research for the AASHTO Standing Committee on Public Transportation. Task 63. DOT Oversight of Facility Projects

State Departments of Transportation (DOT's) continue to play a variety of roles when administering federal and state grant programs. Of particular importance is the implementation and oversight of facility type projects both in initial construction and rehabilitation. A resource is needed for guiding State DOT's and their subrecipients through the implementation, oversight and on-going monitoring role which involves complex and often confusing federal requirements. The objective of this research is to develop a reference guide that may be used by State DOT's and their subrecipients to identify and explain the implementation, oversight and on-going monitoring process of administering grants which involve the rehabilitation and construction of facility projects. The guide should be targeted to the projects generally carried out under small urban and rural systems. This reference guide should address the steps associated with design, land acquisition, construction, change orders, federal reporting and asset monitoring. This would include but not be limited to such topics as the following: (1) Independent cost analysis (ICE); (2) Design and A&E Procurement; (3) Land acquisition; (4) Bid development; (5) Selection and award; (6) DBE Goals; (7) Progress monitoring; (8) Federal reporting requirements; (9) DBE monitoring; (10) Change orders; (11) Maintenance plans; and (12) On-going monitoring requirements. This task should consider and complement National Cooperative Highway Research Program (NCHRP) Research Results Digest 381 Guidebook for Construction Management Practices for Rural Projects and the research completed and underway in NCHRP 20-65, Task 53, "Independent Cost Estimates for Design and Construction of Rural and Small Urban Transit Facilities". Additionally other research efforts may provide supplemental information which would not need to be considered under this project, but referenced and explained as to how that research would be utilized under this task. It is equally likely that best practices, checklists, and resource materials exist (especially at the state DOT level). The product of this research should be a reference guide to assist State DOT's, not a summary of survey responses. FTA resources of Project and Construction Management Guidelines, and Construction Project Management Handbook may also prove beneficial. An example of such a resource might be laid out similar to FTA's Triennial or State Management Review workbooks which lists subject areas with questions, answers and resource references. The reference guide should include clear and concise language intended for the general user, not be so technical that it would require special training or knowledge of project and construction management. The primary audience for this reference guide will have limited knowledge in this area so terms and practices should be clearly defined.


  • English


  • Status: Active
  • Funding: $100000.00
  • Contract Numbers:

    Project 20-65, Task

  • Sponsor Organizations:

    Federal Highway Administration

    1200 New Jersey Avenue, SE
    Washington, DC  United States  20590

    American Association of State Highway & Transportation Officials (AASHTO)

    444 North Capitol Street, NW, Suite 225
    Washington, DC  United States  20001

    National Cooperative Highway Research Program

    Transportation Research Board
    500 Fifth Street, NW
    Washington, DC  United States  20001
  • Project Managers:

    Chisholm-Smith, Gwen

  • Start Date: 20150310
  • Expected Completion Date: 0
  • Actual Completion Date: 0
  • Source Data: RiP Project 39203

Subject/Index Terms

Filing Info

  • Accession Number: 01556642
  • Record Type: Research project
  • Source Agency: Transportation Research Board
  • Contract Numbers: Project 20-65, Task
  • Files: TRB, RIP
  • Created Date: Mar 11 2015 1:01AM