Rural Intelligent Transportation Systems Engineering

The South Dakota Department of Transportation (SDDOT), in cooperation with the Department of Public Safety's Highway Patrol, the Department of Revenue and Regulation, and the South Dakota Public Utilities Commission, has developed and deployed the South Dakota Automated Permitting System (SDAPS) for Commercial Vehicles. The system, which was developed by a consultant specializing in truck permitting systems, performs three important functions: * it issues all temporary operating credentials and permits required by commercial vehicle operators in South Dakota; * it automatically identifies safe routes for oversize and overweight vehicles, based on their weight, dimensions, and axle configuration and knowledge of clearances and load capacity of South Dakota's roads and bridges; * it supports and tracks electronic payment of fees by credit card, escrow account, or cash. This project request is for approval of two elements of work: * The first is for payment of annual software licensing and maintenance fees for the period of July 1, 2004 through June 30, 2007 at a total cost of $190,000. Payments would be made year-by-year. * The second, at a total cost of $68,200, is for enhancement of the permitting system software to: o automatically update changes to South Dakota's highway network; o administer transponders for electronic screening at ports of entry; o link to the Department's Road Condition Reporting System, to ensure that all information relating to construction, maintenance, events, emergencies, or other circumstances that might restrict movement of commercial vehicles is continually considered in the permitting process. Benefits of this project accrue to both the traveling public and the Department of Transportation: * Update of the Highway Network Builder will improve the ease and reliability of ensuring that the highway network used by the permitting system accurately matches physical reality. Risks of incorrectly routing potentially oversize and overweight loads and causing costly damage to vehicles and highway facilities will be eliminated. * Adding the transponder administration functions for electronic screening will enable motor carriers to voluntarily enroll in the screening program. Enrolled carriers will be allowed to bypass the port of entry approximately 90% of the time (random pull-ins will be still be required). At the accepted user cost of $1 per minute stopped, motor carriers will avoid hundreds of thousands of dollars of user costs annually. * Linking the permitting system to the Road Condition Reporting System will eliminate the need for SDDOT personnel to re-enter information related to construction, maintenance, and other conditions that could potentially interfere with commercial travel. It will also promote the accuracy and consistency of information, which will substantially lessen the chance of incorrectly routing commercial vehicles and sustaining unexpected delays. Benefit-cost analysis has not been performed specifically for this work. Such an analysis would be complicated because the work represents only one portion of the total permitting system cost.