E-Ticketing Technologies for Efficient Asphalt Ticket Collection and Quantity Calculation

The Federal Highway Administration (FHWA) Every Day Counts program has highlighted e-Construction as a proven innovation to shorten the project delivery process, enhance roadway safety, reduce traffic congestion, and integrate automation. The New Mexico Department of Transportation (NMDOT) has implemented many e-Construction innovations. The use of e-Ticketing software on construction projects will complement existing NMDOT e-Construction technologies. The decision was made to use an e-Ticketing platform by Haulhub Technologies on NMDOT projects during the 2024 project season. Biweekly meetings with Haulhub and the NMDOT e-Ticketing implementation team commenced in January 2024. User accounts for the implementation test were created for training and testing purposes. An NMDOT landing page with a picture and a quote from the technology champion was created as an initiative introduction to contractors and vendors. Two Haulhub-led e-Ticketing training sessions were scheduled with construction crews and audit sections throughout the state. The sessions were held virtually and covered how to interact with ticket data on the mobile application online (how to mark tickets as delivered, input notes, and take pictures) and offline, how to submit a missing ticket report, and how to interact with the web interface including flex grid overview and daily and delivery reporting options. A list of construction and audit users was sent to Haulhub for account creation in preparation for the training sessions. Once the accounts were created, users were able to interact with the e-Ticketing platform in advance of the training sessions. This interaction allowed users to formulate questions to ask during training sessions. E-Ticketing was optional for contractors starting on the July 2024 bid letting. When projects were let and subsequently awarded, the contractor was allowed to use e-Ticketing technology on their project. The contractor was reimbursed for the cost of any associated equipment via a bid item in the contract and submitted invoices. Contractors were notified of the potential for e-Ticketing use on projects via the Notice To Contractors (NTC). Information on the use of e-Ticketing was also dispersed through partnership associations with the Associated Contractors of New Mexico (ACNM) and the Asphalt Pavement Association of New Mexico (APANM). Contractor use of e-Ticketing will be mandatory starting in the September 2025 bid letting for all projects over 10,000 tons of asphalt.

• Supplemental Notes:
  • NMSTIC

Language

• English

Project

• Status: Active
• Funding: $25,000.00
• Contract Numbers:

  9900991

• Sponsor Organizations:

  Federal Highway Administration

  1200 New Jersey Avenue, SE
  Washington, DC  United States  20590
• Managing Organizations:

  New Mexico Department of Transportation

  1120 Cerrillos Road
  P.O. Box 1149
  Sante Fe, NM  United States  87504-1149
• Project Managers:

  Vigil, Shannon

• Performing Organizations:

  New Mexico Department of Transportation

  1120 Cerrillos Road
  P.O. Box 1149
  Sante Fe, NM  United States  87504-1149

  HaulHub Technologies

  Boston, MA  United States 
• Start Date: 20231201
• Expected Completion Date: 20270831
• Actual Completion Date: 0

Subject/Index Terms

• TRT Terms: Asphalt; Construction management; Data management; Materials management; Mobile applications; Project management; Tracking systems
• Identifier Terms: New Mexico Department of Transportation
• Subject Areas: Administration and Management; Data and Information Technology; Highways; Materials; Pavements;

Filing Info

• Accession Number: 01964657
• Record Type: Research project
• Source Agency: New Mexico Department of Transportation
• Contract Numbers: 9900991
• Files: RIP, STATEDOT
• Created Date: Sep 3 2025 12:57PM